2018 Annual Meeting Registration
2018 Annual Meeting Registration

Registration – Open as of October 9 - Early Bird registration ends March 20, 2018

Registration and housing is now open.

How to Register:

1. Login.

2. Click ‘My AERA’ at the top of the page.

3. On the ‘My AERA’ page, scroll down to the 2018 Annual Meeting.

4. Click ‘Register and Make Your Hotel Reservation Now’.

5. Once you complete your registration, you can make your online hotel reservation by clicking the Hotel Reservation button in the upper left side of the registration confirmation summary screen.

It is the policy of AERA that all persons in attendance at the 2018 AERA Annual Meeting and Exhibition, including participants who plan to attend one or more sessions, are required to register. This includes presenters, invited speakers, chairs, and discussants. Registration is not transferable.

Registration allows the individual to attend all sessions including invited speaker sessions, grants admission to the AERA Exhibit Hall, and provides the opportunity to purchase tickets to attend any of the AERA Professional Development extended courses and mini-courses, as well as tour tickets and events. You must be registered for the Annual Meeting in order to purchase tickets to attend courses, tours, and events.

In order to qualify for the AERA member rate, your membership must be current through 2018. This means that if your membership expires in December 2017, you must renew your membership for 2018 at the time or prior to the time of registration in order to qualify for the member rate. Adjustments and/or refunds for registration fees will not be given to individuals who register at the non-member rate and later join AERA.

Registration and housing must be done simultaneously. Once you complete your registration, your registration summary will include a link to make an online hotel reservation. In addition, your AERA membership must be current through 2018 in order to receive the discounted AERA rate. The link can be accessed from the online registration summary screen or the email registration confirmation. In the online registration Summary screen, select the button “Hotel Reservations” that appears in the upper left side of the screen. In the email confirmation, select the link “Hotel Reservations” in the upper right side of the email.

Registration Rates

Take advantage of the Early Bird Rate and register by March 11, 2018. Rates increase after March 11. Early bird registration provides several advantages -- a discount on registration fees, hotel accommodations at special guaranteed group rates, and no delay or inconvenience on site. 

Non-Member? Join AERA first and pay lower Annual Meeting registration fees and receive member benefits.


Early Bird/ Advance Registration Rates
On or Before March 20, 2018 / After March 20, 2018 and On-site

Member Type

Meeting Type





AERA Member

$240 / $295

$560 / $660

$320 / $365

AERA Student Member

$95 / $145

$221 / $285

$125 / $140

AERA and NCME Member

$240 / $295

$425 / $510

$185 / $215

AERA and NCME Student Member

$95 / $145

$160 / $220

$65 / $75

NCME Member

$400 / $450

$685 / $780

$185 / $215

NCME Student Member

$150 / $200

$255/ $315

$65 / $75

Non Member

$500 / $565

$820 / $930

$320 / $365

Non Member Student

$190 / $241

$316 / $380

$125 / $140

Non Member International

$415 / $470

$600 / $686

$185 / $215

Guest Registration - Meeting Type
Must Match That of Primary Registrant


$145 / $155

$65 / $75

In addition to general registration AERA offers additional enrichment opportunities such as tours and off-site visits. Plan to attend one of the many exciting opportunities.

AERA also offers a rich program of Professional Development and Training extended and mini-courses.

Registration Information and Policies

AERA Registration Customer Service
Changes to your registration can be made online by logging in to your registration. For additional registration assistance, please contact Registration Support at email: aerameetings@expologic.com or phone: (800) 893-7950 or (484) 751-5136.

Badges must be worn to gain admission to all events, including sessions, tours, and the Exhibit Hall. All attendees that pre-register will use express pass registration and pick their badge up on-site. AERA will not mail badges in advance. Remember to print your registration confirmation with bar code and bring it on-site to have your badge printed or use your smartphone to scan the bar code at the on-site kiosk. In addition to the badge, the Annual Meeting Print Program (if you opted to receive one), and a badge holder may also be picked on-site. Once on-site, there will be a $5 replacement fee for lost badges.

Guest Registration
Guest registration is designed for the spouse, partner, or family members of the registrant. Guests may visit the exhibits and attend the session(s) in which the registrant is presenting. Guest registration is not applicable for professionals (including students) in the field of education research who will be attending sessions or presenting papers. Guest registration must be included as part of the registration of another individual. Only one guest is allowed per registrant. Guest badges will not include the guest’s institutional affiliation and “Guest” will be clearly noted on the badge.

Registration Payment
Registration fees may be charged to American Express, MasterCard, or VISA. Purchase orders are not accepted as payment. Make checks for registration payable to AERA Registration Bureau in U.S. dollars, drawn on a U.S. bank. No registration or housing request will be processed without applicable payment.

Registration fees and/or Professional Development course fees will be refunded, less a $25 service charge, if a written request is received at the AERA Registration Bureau by March 2, 2018. Written requests can be e-mailed to aerameetings@expologic.com or faxed to (866) 518-9751. There is a $5 service charge for tour participant cancellations; the remainder of the tour fee will be refunded if a written request is received at the AERA Registration Bureau by March 2, 2018. AERA regrets that refunds for registration, Professional Development courses, paid lunches and tours will not be made after March 2, 2018. It is the policy of AERA that registration is not transferable. For questions, call (800) 893-7950 or (484) 751-5136 or email aerameetings@expologic.com.


Green Meetings

The final print program will be posted to the website prior to the annual meeting. Be part of our Green Meetings initiative and opt out of receiving a print program. Make your selection during the online registration process. Use the online program and download the mobile app for free and use that instead of a print program.

AERA Green Meetings Statement:
AERA strives to be an environmentally responsible association and we are committed to conducting our meetings not only to benefit our members and the local community, but also respecting the local environment.

On-Site Registration

On-site registration will be located at the New York Hilton Midtown and be open the following hours:

Thursday, April 12, 4:00 p.m.–7:00 p.m.
Friday, April 13 – Monday, April 16, 7:30 a.m.–6:00 p.m.
Tuesday, April 17, 7:30 a.m.–11:00 a.m.