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Plan to arrive 10 minutes before the session is to begin. The Annual Meeting Program will indicate the monitor number to which you have been assigned. The presenting author should be available throughout the session and be prepared to vacate the monitor no more than 10 minutes after the end of the session. The digital poster that presenters create in the AERA i-Presentation Gallery should be as self-explanatory as possible so that your main job is to supplement the information it contains. The i-Presentation format provides a mechanism for in-depth discussion of your research, but this is possible only if the display includes enough information to engage viewers. It is also strongly recommended that the author have available copies (about 20) of the full paper to distribute to interested parties.
In-person poster session presenters will present and discuss their posters on large-format touchscreen monitors in Chicago, in scheduled sessions to be held in the area dedicated to poster sessions. Poster presenters simply access their presentations from the i-Presentation Gallery to show their work with the dynamic features that electronic monitors provide.
Virtual poster session presenters will have their presentations available in the i-Presentation Gallery no later than the start of the virtual component of the Annual Meeting on May 4. Authors of papers accepted as virtual posters should use the pre-recorded functions to engage attendees in their work. Virtual attendees will be encouraged to visit the Gallery on May 4 and May 5—at a time when they can take the time to benefit from viewing work of interest to them and network with authors.
The AERA i-Presentation Gallery provides Annual Meeting poster presenters a user-friendly, multimedia vehicle to present their papers in a dynamic format that allows for an overall narration as well as audio or video capture within any slide as part of their display. The paper title and the authors' name and affiliations should appear at the top of the digital poster. Text and illustrations should be legible. Figures and tables should be kept as simple as possible, so that viewers can readily take away the main message. A copy of your abstract (300 words or less) should be placed in the upper left portion of the poster, with a conclusion in the lower right-hand corner. Although there is considerable room for flexibility, it is often useful to have panels indicating the aims of the research, the methods and subjects involved, and the experimental tasks. Another panel might highlight the important results, with a few panels being used to present the main points in tables or figures. When working on the arrangement of your display on the poster, be aware that viewers who are scanning posters have a much easier task if they can proceed from the left to right rather than having to skip around in the display.
Check out the i-Presentation author resources page, provided by aMuze! Interactive. It includes helpful tutorials, quick guide, FAQs, and sample presentations. AERA will provide virtual training sessions prior to the Annual Meeting.
AERA strongly urges all who create a presentation in the i-Presentation Gallery to create an overall narration and upload it as part of their presentation so that visitors to the Gallery can benefit from a pre-recorded overview of the work (more than one author can participate in the pre-recording). These can be short but are important for sparking Gallery attendees’ interest in the research presented.