AERA provides Divisions and SIGs with assistance selecting and ordering catering services at the 2020 AERA Annual Meeting. The step-by-step process to secure catering services is detailed below. The deadline for Divisions and SIGs to submit catering requests is Tuesday, October 15, 2019. AERA aims to finalize catering orders by Friday, November 15.

Questions regarding catering services can be directed to Kendra McGee, Senior Meetings Manager, at 202-238-3212, or to catering@aera.net with “AM20 Catering Question and your Division/SIG name in the subject line."

STEP 1: Program Chairs identify a primary and secondary contact for catering needs for their Divisions/SIGs. Catering orders will only be accepted from primary and/or secondary contacts (POCs) as identified on the Catering Point of Contact Survey. The deadline to complete the survey was August 30. If your unit has not completed the survey, please visit https://www.surveymonkey.com/r/P3F8XCH.

STEP 2: AERA sends POCs an email with the meeting location of the unit’s sessions/events, as well as the link to the 2020 Annual Meeting Catering Services information and menu guides.

STEP 3: POCs download the menu guide(s) for the location(s) where the unit sessions/events will be scheduled. The menu guide is an abbreviated collection of menu selections, guidelines, and pricing from the full banquet menus. To download the menu guide(s), select the link(s) below. After reviewing the materials, if POCs would find it helpful to discuss menu options in more detail, please call Kendra McGee, Senior Meetings Manager, at 202-238-3212.

Hilton San Francisco Union Square/Parc 55 San Francisco Menu Guide (PDF)

InterContinental San Francisco Menu Guide (PDF)

Marriott Marquis San Francisco Menu Guide (PDF)

Moscone Center Menu Guide (PDF)

STEP 4: POCs submit catering requests to catering@aera.net by Tuesday, October 15. Complete the Catering Request at: https://www.surveymonkey.com/r/YP5XWBD. POCs must fill out one request PER session/event requiring catering services. For example, if the unit has five sessions/events that require catering, the catering request form must be completed five times. If you need assistance completing the form, please contact Kendra McGee at 202-238-3212.

STEP 5: AERA collaborates with POCs to make revisions to catering requests if necessary, and AERA submits catering order with pricing to POCs by Monday, November 4, 2019.

STEP 6: POCs approve catering orders by Friday, November 15, 2019.