2019 Annual Meeting Travel Information
2019 Annual Meeting Travel Information


Hotel Listing, Rates, and Map Headquarter Hotels
Many of the sessions will take place at the Metro Toronto Convention Centre.  The headquarter hotels where sessions will be held are the Intercontinental Toronto, Fairmont Royal York, Sheraton Centre Toronto, Westin Harbour Castle.  The Fairmont Royal York is the headquarter hotel for NCME.

Hotel Map, Rates, Descriptions, and Amenity Chart
View the Map of Official Hotels and Hotel List and Rates. Room rates will range from $174-$465 (US). 

Accessible Rooms and Shuttle Service
AERA will be providing a shuttle service for persons with disabilities. Shuttles will travel between all four headquarter hotels and the Metro Toronto Convention Centre.  To reserve an ADA compliant room at one of the hotels on the shuttle route, please contact Housing Customer Service at email: aera@connectionshousing.com or phone: 800-262-9974 or 404-842-0000 for assistance.

Travel Tips

Time Zone:
Toronto is in the Eastern Time Zone. 2

Average high temperatures for Toronto in April are 11ºC / 52ºF and down to 4ºC / 39ºF at night.

What to Wear
Dress code is business casual. Please note that air conditioning in the hotel can be cool, so we recommend bringing a jacket or light sweater to sessions.

International Travelers:


Visitors must have valid travel documents to enter the country. Document requirements vary depending on which country you’re travelling from. When you enter Canada, a Canada Border Services Agency officer will ask to see your passport and a valid visa, if one is necessary. U.S. Residents require a valid passport to re-enter the United States.

​For specific information on travel documents required to visit Canada from countries other than the U.S., please refer here: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada.html

Note: Canada introduced a new entry requirement, known as the Electronic Travel Authorization (eTA), for visa-exempt foreign nationals travelling to Canada by air. Exceptions include U.S. citizens and travelers with a valid visa. Entry requirements for other methods of travel (land and sea) have not changed. Eligible travelers can apply online for an eTA. This entry is now mandatory, and travelers will need an eTA before they can board a flight to Canada.

If you will be traveling with your children, it’s important to note that children 15 years of age and under are now required to show proof of citizenship (a certified copy of their birth certificate is acceptable). They are not required to show photo ID. If you are travelling with children, you should carry identification for each child. Divorced parents who share custody of their children should carry copies of the legal custody documents. Adults who are not parents or guardians should have written permission from the parents or guardians to supervise the children. When travelling with a group of vehicles, parents or guardians should travel in the same vehicle as the children when arriving at the border. Customs officers are looking for missing children and may ask questions about the children who are travelling with you.​

Because you are traveling for the AERA 2019 Annual Meeting, you may be asked for proof that you are attending a meeting or convention, and it may be useful to have a copy of your meeting registration confirmation and the meeting agenda on hand. This may also be helpful for reentry into your home country.

Airport Arrivals

Toronto has 2 international airports with over 1,400 daily flights from all over the world:

  • Toronto Pearson International Airport (YYZ) is Canada’s primary airport with travel connections to every continent and also ranks among the top 30 world airports for passenger traffic and aircraft movement. Travel easily from Toronto Pearson to the downtown core in less than 25 minutes with the UP Express train that connects to Union Station: upexpress.com. AERA is working to get a discounted rate for our attendees to travel on the UP Express train.
  • Billy Bishop Toronto City Airport (YTZ) is located right in the downtown core and is served by both Air Canada and Porter Airlines, with flights to Canadian and U.S. destinations.

Airline Discounts

AERA secured travel discounts with several companies to aid your participation in the 2019 AERA Annual Meeting. Please reach out to the companies directly if you have any questions about the discounts. The discount codes and numbers are only valid for the 2019 AERA Annual Meeting, and discounts will only apply to Toronto Pearson International Airport three days pre and post meeting (March 31, 2019 – April 14, 2019).

United Airlines:

Book online via the United Airlines site at:

https://www.united.com/web/en-US/apps/booking/specials/meetings/default.aspx using ZCODE: ZFZ6 and Agreement Code 750546 or call United Reservations Meetings Desk at 800-426-1122 and provide the Z Code and Agreement Code.


Book online at www.delta.com/meetings and provide the Meeting Code NMSNF, or call Delta reservation Desk at 800-328-1111 and provide the Meeting Code.

Ground Transportation
UP Express (Union-Pearson Express):

Take the UP Express (Union-Pearson Express), a dedicated express rail service connecting Union Station and Toronto Pearson airport, departing every 15 minutes. UP gets you downtown in 25 minutes with free on-board WiFi along the way. The fare is up to $12.35 depending on destination and type of pass. Go to UP Express to find out more.

Get a discount on your travel with UP Express!

Just visit UPexpress.com before April 6, 2019 and use promo code AERA2019  to get your 25% discount on adult return tickets (round-trip) from Pearson Station to Union Station (regular price $24.70* CAD).  Tickets are valid for 1 year.

  • select “From Pearson To Union,”
  • select an adult return ticket for your round-trip
  • Add to order then click the ‘Buy Now’ button and then Checkout to pay for ticket

At checkout...

  • apply the promo code AERA2019 during purchase

UP Express connects Toronto Pearson International Airport to Union Station in the heart of downtown Toronto in just 25 stress-free minutes—less than half the time it often takes by car.  Trains leave every 15 minutes with the first train departing Pearson Station at 05:27 and the last train departing at 00:57. There’s no easier or more convenient way to get to or from Toronto Pearson.

*Price subject to change. 


Toronto is served by VIA Rail, which provides connections to many Canadian cities. It is also connected to the Amtrak system through Niagara Falls, N.Y. If you travel by rail, you will arrive at Union Station, located three blocks from the Metro Toronto Convention Centre.

By far the fastest, but also the most expensive: fixed fare, about CAD55, tax included, but excluding tip. Major credit cards are accepted. The trip will take 20-30 minutes (possibly more if travelling during peak times). You have the option of “limos” and “taxis.” A taxi is recommended; the limos are more expensive with only a marginal upgrade in car quality not worth the extra price.

Airport Express Bus:
Airport Express is a private bus company offering door-to-door service to/from many downtown hotels directly to/from the airport. Service departs every 30 minutes, starting from 05:00 and ending at 23:00. Fare is CAD26.50. Visit www.torontoairportexpress.com for reservations and more detailed information.

Rental Car Discounts:
Please reach out to the companies directly if you have any questions about the discounts.

Alamo Car Rentals:
Book online at www.alamo.com and provide the CD number CD#LEADERS or call Alamo at 844-354-6962 and provide the CD number.

Hertz Car Rentals:
Book online at www.hertz.com and provide the CD number CD#1170024 or call Alamo at 800-654-3131 and provide the CD number.