HOUSING
Make a Hotel Reservation
Registration and housing must be done simultaneously. Once you complete your registration, your registration summary will include a link to make an online hotel reservation. In addition, your AERA membership must be current through 2019 in order to receive the discounted AERA rate. The link can be accessed from the online registration summary screen or the email registration confirmation. In the online registration summary screen, select the button “Hotel Reservations” that appears in the upper left side of the screen. In the email confirmation, select the link “Hotel Reservations” in the upper right side of the email. Special meeting group rates and exclusive AERA promotions and incentives have been negotiated with hotels near the Annual Meeting events. Register and request housing early as rooms are available on a first-come, first-served basis. Please reserve your hotel room through the Official AERA Housing Bureau to obtain the special group rates. Do not contact the hotels directly; the hotels will not accept reservations directly. In order to qualify for the AERA member rate, your membership must be current through 2018. This means that if your membership expires in December 2018, you must renew your membership at the time of registration in order to qualify for the member rate. AERA will not refund the difference in your registration rate if you register before renewing your membership.
Housing Information and Policies AERA Official Housing Bureau Customer Service For housing assistance or to modify your reservation, please contact Housing Customer Service at email: aera@connectionshousing.com or phone: 800-262-9974 or 404-842-0000. If you are booking your reservation online and would like to make a reservation at a hotel you do not see listed in the available hotel options that appear as your choices, please contact the housing bureau for assistance.
Deposits Reservation(s) must be guaranteed with a credit card or check in the amount of one night’s room and tax for each room reserved in order to be processed. The hotel at which you have placed a reservation, not the AERA Housing Bureau, reserves the right to charge a deposit of one night’s room and tax on March 4, 2019. Deposits for hotel reservations may be charged to American Express, MasterCard, or VISA and cards must be valid through April 2019. Purchase orders are not accepted as payment. If you wish to pay by check, you may hold the room with a credit card and then mail a check to Connections Housing/AERA, 950 Scales Road, Bldg. 200, Suwanee, GA 30024. Checks must be received by March 1, 2019. Make checks for housing payable to Connections Housing in U.S. dollars, drawn on a U.S. bank. Changes or Cancellations in Hotel Reservation All changes and cancellations must be made through the AERA Housing Bureau March 22, 2019. After this date (subject to change), contact the hotel directly for changes and cancellations. Reservations cancelled within 72 hours of arrival will forfeit all deposits or be charged applicable cancellation fees. Reservation changes can be made online or by phone, e-mail, or fax. Cancellations must be made in writing to the AERA Housing Bureau by fax at 404-581-5913 or by e-mail to aera@connectionshousing.com. Please be aware that AERA registration and AERA housing are operated by two separate entities. For registration changes or cancellations, please call 800-893-7950 or 484-751-5136.
Hotel Listing, Rates, and Map
Headquarter Hotels Many of the sessions will take place at the Metro Toronto Convention Centre.The headquarter hotels where sessions will be held are the Intercontinental Toronto, Fairmont Royal York, Sheraton Centre Toronto, Westin Harbour Castle.The Fairmont Royal York is the headquarter hotel for NCME.
Hotel Map, Rates, Descriptions, and Amenity Chart View the Map of Official Hotels, Hotel List and Rates, Hotel Descriptions, and Amenity chart.The hotel tax rate for the city of Toronto is a total of 17.52% per night – Destination Marketing Fee (3%), Harmonized Sales Tax (13%) and Municipal Accommodation Tax (1.52%). Room rates will range from $174-$465 (US).
Accessible Rooms and Shuttle Service
AERA will be providing a shuttle service for persons with disabilities. Shuttles will travel between all four headquarter hotels and the Metro Toronto Convention Centre.To reserve an ADA compliant room at one of the hotels on the shuttle route, please contact Housing Customer Service at email: aera@connectionshousing.com or phone: 800-262-9974 or 404-842-0000 for assistance.