2018 Annual Meeting Housing
2018 Annual Meeting Housing

Housing and Travel

Make a Hotel Reservation

Registration and housing must be done simultaneously. Once you complete your registration, your registration summary will include a link to make an online hotel reservation. In addition, your AERA membership must be current through 2018 in order to receive the discounted AERA rate. The link can be accessed from the online registration summary screen or the email registration confirmation. In the online registration summary screen, select the button “Hotel Reservations” that appears in the upper left side of the screen. In the email confirmation, select the link “Hotel Reservations” in the upper right side of the email. 

Special meeting group rates and exclusive AERA promotions and incentives have been negotiated with hotels near the Annual Meeting events. Register and request housing early as rooms are available on a first-come, first-served basis. Please reserve your hotel room through the Official AERA Housing Bureau to obtain the special group rates. Do not contact the hotels directly; the hotels will not accept reservations directly. 

In order to qualify for the AERA member rate, your membership must be current through 2018. This means that if your membership expires in December 2017, you must renew your membership at the time of registration in order to qualify for the member rate. AERA will not refund the difference in your registration rate if you register before renewing your membership.


Housing Information and Policies

AERA Official Housing Bureau Customer Service

For housing assistance or to modify your reservation, please contact Housing Customer Service at email: 
aera@connectionshousing.com or phone: 800-262-9974 or 404-842-0000.

If you are booking your reservation online and would like to make a reservation at a hotel you do not see listed in the available hotel options that appear as your choices, please contact the housing bureau for assistance.


Reservation(s) must be guaranteed with a credit card or check in the amount of one night’s room and tax for each room reserved in order to be processed. The hotel at which you have placed a reservation, not the AERA Housing Bureau, reserves the right to charge a deposit of one night’s room and tax on March 12, 2018. Deposits for hotel reservations may be charged to American Express, MasterCard, or VISA and cards must be valid through April 2018. Purchase orders are not accepted as payment. If you wish to pay by check, you may hold the room with a credit card and then mail a check to Connections Housing/AERA, 950 Scales Road, Bldg. 200, Suwanee, GA 30024. Checks must be received by March 9, 2018. Make checks for housing payable to Connections Housing in U.S. dollars, drawn on a U.S. bank. 

Changes or Cancellations in Hotel Reservation
All changes and cancellations must be made through the AERA Housing Bureau April 2, 2018. After this date (subject to change), contact the hotel directly for changes and cancellations. Reservations cancelled within 72 hours of arrival will forfeit all deposits or be charged applicable cancellation fees.

Reservation changes can be made online or by phone, e-mail, or fax. Cancellations must be made in writing to the AERA Housing Bureau by fax at 404-581-5913 or by e-mail to 

Please be aware that 
AERA registration and AERA housing are operated by two separate entities. For registration changes or cancellations, please call 800-893-7950 or 484-751-5136.

Travel Discounts


Airline Discounts
More information to come!


Car Rental Discounts
Hertz Rentals, Enterprise and Dollar Rentals are offering discounts to our Annual Meeting attendees. To use the Hertz Rental discount, call 800-654-2240 and mention the code CV#031C0022. To use the Enterprise discount, call 800-593-0505 and mention the code 32H7476. To use the Dollar Rentals discount, call 800-800-3665 and mention the code CM0679.

Amtrak Discounts
Amtrak offers a 10% discount off the best available rail fare to (New York, NY) between (April 10, 2018 – April 20, 2018).  To book your reservation call Amtrak at 1 (800) 872-7245 or contact your local travel agent. 

Reservations cannot be booked via Internet.  Please be sure to refer to Convention Fare Code X58H-999 when making your reservation.  This offer is not valid on the Auto Train and Acela Service.  Fare is valid on Amtrak Regional for all departures seven days a week, except for holiday blackouts.  Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges. Fare is valid on Amtrak Regional all departures seven days a week, except for holiday blackouts.

Hotel Listing, Rates, and Map

Headquarter Hotels
For the 2018 Annual Meeting the headquarter hotels where sessions will be held are the Crowne Plaza Times Square Manhattan, Parker New York, Park Central New York Hotel, Millennium Broadway, New York Hilton Midtown, New York Marriott Marquis, Sheraton New York Times Square, Warwick New York Hotel, Westin at Times Square. The Westin New York at Times Square is the headquarter hotel for NCME.

Hotel Map, Rates, Descriptions, and Amenity Chart
View the 
Map of Official HotelsHotel List and RatesHotel Descriptions, and Hotel Amenity Chart. Information is availabe. Hotel room rates will range from $230-$399. Hotel Occupancy Tax rate of 14.75% City Tax + $3.50 Occupancy Fee (Subject to change).

Accessible Rooms and Shuttle Service

AERA will be providing a shuttle service for persons with disabilities. Shuttles will travel between all nine headquarter hotels.  To reserve an ADA compliant room at one of the hotels on the shuttle route, please contact Housing Customer Service at email: aera@connectionshousing.com or phone: 800-262-9974 or 404-842-0000 for assistance.

Travel Tips

Total Tax:
Hotel Occupancy Tax rate of 14.75% City Tax + $3.50 Occupancy Fee (Subject to change).

Time Zone:
New York is in the Eastern Time Zone. 2

What to Wear
On average, the April temperature in New York City average around 46 Degrees Fahrenheit with Highs approximately 54 Degrees Fahrenheit and lows approximately 37 Degrees Fahrenheit. There still may be colder days, and it is recommended that you bring a coat, or jacket especially for nights, and morning time.

International Travelers:
Passports: Regulations require all persons traveling to the U.S. by air, land, or sea must present a passport, or other valid travel document to enter the United States. For more information, please contact the US Department of State (www.travel.state.gov), or the US Department of Homeland Security (www.dhs.gov). Effective January 22, 2018, TSA will only accept state-issued driver’s licenses or identification cards if they are issued by a REAL ID compliant state or a non-compliant state with an extension. As always, travelers may use alternate forms of identification such as a passport, military ID, or permanent resident card. A complete list of identification documents accepted at TSA checkpoints is available on tsa.gov.

Visas: Many citizens of Canada, and of the countries, that participate in the Visa Waiver Program (VWP) can travel to the U.S. for up to 90 days, without obtaining a visa, if they meet all requirements.

If you are not a citizen of these countries, or are not eligible to participate in the VWP, please visit the US Department of State website mentioned above, to find out how to obtain a visa. If you do not have access to the Internet, contact your nearest U.S. Embassy, or Consulate for further information.

LaGuardia Airport


Since 1947, The Port Authority of New York and New Jersey has operated LaGuardia under a lease with New York City. The airport sits on 680 acres, has two 7,000 ft. main runways and four terminal buildings that house up to 72 aircraft gates.

Conveniently located eight miles from midtown Manhattan in the borough of Queens, New York, LaGuardia Airport serves millions of people each year.

Ground Transportation

Airport Rental Car Facilities:

All car rental shuttles pick-up and drop-off at Terminal A in the Rental Car Shuttle Transfer Point. Please contact the company of your choice for more information. A few of the many car rental companies are listed below.

  • Advantage Rent-A-Car – 1-800-777-5500 – https://www.advantage.com/
  • Enterprise Rent-A-Car – 1-800-736-8222 – https://legacy.enterprise.com/car_rental/home.do
  • Hertz Rent-A-Car – 1-800-654-3131 – https://www.hertz.com/rentacar/reservation/
  • Thrifty Car Rental – 1-800-331-3550 – https://www.thrifty.com/

Airport Transportation Assistance:

Airport Ambassadors - A Welcome Center is in the arrivals level of each LaGuardia Airport terminal staffed with our helpful Customer Care Representatives able to answer your questions. Look for them by spotting their distinctive red jackets.

Wheelchair Assistance - Departing and arriving passengers can utilize wheelchair assistance provided by your airline. Please contact your Airline in advance to schedule assistance at no charge. 3

Other transportation

MTA Metropolitan Transit

(877) 337-2017
MTA Metropolitan Transit is New York City’s public transportation agency offering service throughout the city including bus and subways within the downtown area.

Taxi Cab Service Information from the Airport: http://www.nyc.gov/html/tlc/html/home/home.shtml

Taxi Fare Finder will calculate your cab fare using New York City, NY taxi rates. All results are estimates and may vary. https://www.taxifarefinder.com/main.php?city=Arro-New-York-City

Shuttle Service:
You may reserve transportation to and from the airport through Airlink NYC or Super Shuttle in advance so they are ready when you arrive in New York: Airlink NYC: https://www.goairlinkshuttle.com/ Super Shuttle: https://www.supershuttle.com/locations/newyorkcity-jfk-lga/