2014 Meeting Services
2014 Meeting Services

2014 AERA Annual Meeting

Meeting Services

Affiliated Group Space Request
AERA welcomes the opportunity to work with individuals and groups that would like to host a function during the 2014 AERA Annual Meeting. To request function space at one of the AERA meeting venues, please complete an affiliated group space request. Request space by January 10, 2014 for the early meeting space rate and save $50 off the standard rate. Standard rates apply after January 10, 2014. Rates are $400 early/ $450 standard for a half day (4 hours or less and evening receptions) and $550 early/ $600 standard for a full day (more than 4 hours).

AERA Journal Talks
AERA Journal Talks are informal sessions designed to facilitate journal editors' communication on a one-to-one basis with reviewers, authors, and potential authors. Each journal is included in one Journal Talks session, and journals participating in a session are assigned a numbered table. This information is printed in the final conference program. There are no restrictions placed on the number of journal representatives that may occupy an assigned table.

If you wish to participate in the 2014 AERA Journal Talks, please enter your Journal Talks request online as soon as possible for best availability as space is limited. This service is first-come, first-served, and entering a request does not guarantee acceptance, though AERA will do everything possible to accommodate all requests. Submit your request by January 10, 2014 for best availability. Requests will be taken after that date but availability cannot be guaranteed.

For questions or further information, please contact the Publications Department at pubs@aera.net or at 202.238.3236. Registrations are not accepted via phone or email.

Career Center
AERA will not host a career center for the 2014 Annual Meeting.

Graduate Student Resource Center
The Graduate Student Resource Center will be open Thursday from 12:00 p.m. – 6:00 p.m. and Friday to Sunday from 10:00 a.m. – 6:00 p.m. in the Pennsylvania Convention Center, 100 Level, Room 126A. All graduate students are welcome to visit throughout the meeting.

Child Care

Services for child care will be provided by KiddieCorp for children of all ages, from infants to adolescents, at the Courtyard Philadelphia Downtown hotel, Logan, Rittenhouse, and Washington rooms. The Child Care Center’s experienced staff will include an on-site supervisor. KiddieCorp is licensed, bonded, and insured. Nutritious snacks and beverages along with age-appropriate toys, games, movies, and cartoons will be provided. Ratios of staff to children are 1 to 2 for infants, 1 to 3 for toddlers, and 1 to 5 for school-age children. The fee for this service is $12 per hour per child.

The Child Care Center will be open from 11:30 a.m. to 6:15 p.m. on the first day of the Annual Meeting (Thursday, April 3), and from 8:00 a.m. to 6:15 p.m. on subsequent days except for the last day (Monday, April 7), when it will close at 3:45 p.m. To ensure that the center is properly staffed and to facilitate planning of games and other activities for the children, advance registration is required. On-site registration may be possible, at a slightly higher cost, if space is available. The deadline for advance child-care registration is March 7, 2014. Pre-registration is strongly encouraged.

Register a child for child care services or contact KiddeCorp for more information at phone: 858-455-1718 or email: info@kiddiecorp.com.

International Scholars
In keeping with AERA's longstanding tradition of an international focus and collaboration with aligned organizations worldwide, the Association welcomes international attendees to the 2014 Annual Meeting. If you require a letter of invitation to travel to the Annual Meeting, please e-mail your request to annualmtg@aera.net.

Internet Access at the Convention Center and Marriott 
Free WiFi is available in all meeting rooms at the Pennsylvania Convention Center and the Philadelphia Marriott hotel where sessions are being held. To connect to WiFi, attendees should scan for wireless networks, click to connect on the AERA2014 network, and enter “AERA2014” (using UPPERCASE letters) when prompted for the password. You need to scan for the wireless network at each venue and connect using the password. This network and password apply only to the meeting rooms. They do not work in the hotel sleeping rooms. Attendees are on their own for Internet in their rooms.

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