AERA 2022 Annual Meeting Facts-at-a-Glance
AERA 2022 Annual Meeting Facts-at-a-Glance
 
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 AERA 2022 Annual Meeting
Facts-at-a-Glance

Updated November 10, 2021

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Transition to a Hybrid Model

  • The AERA 2022 Annual Meeting will now be a hybrid conference with a place-based component in San Diego and a virtual component.
  • The rapid emergence of the Delta variant led AERA in early August to begin the process of assessing whether a hybrid model was essential to best serve our Annual Meeting participants and other attendees.  
  • The AERA Council weighed many options and made the decision to offer a hybrid meeting on October 28, 2021.
  • All those who submitted and were accepted through the open call are being asked to decide by December 3, 2021, whether they want their sessions to be scheduled in the place-based or virtual component, as best as they can determine at this time.  
  • Since our announcement in Highlights on October 29, 2021, the options expanded so that participants in roundtables and poster sessions also have a choice.

Accepted Sessions and Papers Given a Choice

  • Presenters in accepted sessions, paper sessions, or roundtable sessions will decide as a group whether to participate in the place-based component of the meeting in San Diego or on a new virtual platform.
  • The presenting author(s) of individual papers accepted for poster sessions will decide whether to present the paper in a place-based poster session in San Diego or at a poster session on the virtual platform.
  • All Academic will provide a user-friendly interface for recording decisions.
  • Presenters have until December 3, 2021, to indicate their preference between presenting in person or on the virtual platform.
    • On November 10, 2021, accepted session presenters received an email that provided them with instructions for deciding by December 3, 2021, whether they prefer their session to be place-based or virtual.
    • Presenters accepted for session submissions, paper sessions, and roundtable sessions will make a group decision. AERA is asking these session participants to confer and arrive at a choice, with the lead organizer or alternate recording the group’s decision.

Planning and Scheduling Flexibility

  • If health and safety conditions deteriorate in the months ahead, sessions that elect to be place-based will still have an additional opportunity to move to virtual later, if necessary.
  • Presenters in the invited program, including Presidential sessions, AERA-wide sessions, invited lectures, and so forth, will all present in San Diego. Invited sessions too may need to migrate to the virtual platform if COVID-19 conditions further erode.

Attendee Experience

  • As the first placed-based AERA conference since 2019, the 2022 Annual Meeting will offer special programming and significant opportunities for informal networking, author-to-author exchange, and a chance to meet up in person with colleagues and mentors.
  • The virtual component of the 2022 Annual Meeting will also include designed experiences to further informal networking and foster discussion of issues significant to education researchers.
  • All attendees in San Diego will have full access to the virtual component of the meeting irrespective of whether they are virtual presenters. Attendees on the virtual platform will have access to all virtual-based sessions as well as a selection of high-profile sessions being held in San Diego.
  • The 2022 program schedule will be designed with the attendee/user experience as a high priority, with sufficient time for breaks and a plan that minimizes conflict between the place-based and virtual components.
  • Wi-Fi with high-speed bandwidth will be fully accessible throughout the convention center and all meeting and common spaces at the headquarter hotels.
  • AERA will be selecting an online platform that offers a Zoom or Zoom-like option by the end of December. A basic requirement of all potential vendors is to offer sufficient bandwidth in a secure and stable environment and to also demonstrate successful use and integration of their platforms with AERA platforms and data. AERA has engaged a technology consultant to help drive this process.

Health and Safety

  • COVID vaccinations and masking will be required of all registrants, attendees, participants, and staffs throughout the place-based component of the 2022 AERA Annual Meeting and all event spaces.
  • The masking requirement will remain in place unless guidance from public health authorities leading up to the Annual Meeting commends that Council revisit this policy. 
  • The AERA Executive Board approved the vaccination and masking policy on November 5, 2021.

General Program, Registration, and Key Dates

  • Meeting registration for the 2022 Annual Meeting will open on December 9, 2021.
  • Housing registration for place-based attendees will open on December 9, 2021.
  • The program schedule will be available on January 17, 2022. The final deadline for program changes is March 7, 2022.
  • The final deadline for an accepted session or a poster presentation to move from the place-based meeting to the virtual platform is March 8, 2022.
  • The final deadline for program changes applies to paper titles, session titles, and authors, as well as session chairs and discussants.

Registration Requirements for Presenting Authors

  • Each paper must have one or more presenting authors and all presenting authors must register for the Annual Meeting no later than February 15, 2022
  • Individuals who are not listed as presenting authors cannot present at the Annual Meeting. 
  • If a presenting author does not register for the meeting by February 15, 2022, their name will be removed as a presenting author. 
  • If no presenting author has registered by February 15, 2022, the paper will be removed from the program.
 
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