ARTICLE II: MEMBERSHIP
Section 1. Division members must be association members.
Section 2. Members may vote and hold elective office in the Division. Eligibility shall be based on annual payment of dues as specified by AERA.
Section 3. Termination of membership. Failure to pay dues. Failure of a member to pay dues for any membership year by a date to be fixed by AERA automatically terminates membership. At the member's request and payment of current dues, anyone whose membership has been automatically terminated for nonpayment of dues may be reinstated by AERA.
ARTICLE III: ELECTED OFFICERS, NOMINATIONS, ELECTIONS
Section l. Elected officers. The elected officers of the Division shall be Vice-President and Secretary.
Section 2. Qualifications. Only voting members of the Division may hold elective offices.
Section 3. Terms.
a. The terms of office of the Vice-President and of the Secretary shall be two years. In accordance with AERA Bylaws, each officer shall be elected for a two-year term in alternate years. The term of the first Vice-President and Secretary to be elected shall be set so as to preserve a balance of expiring terms on the Division’s Executive Board. The Secretary may be re-elected only once. The Vice-President is not eligible for immediate re-election.
b. The terms of office shall begin the day following the close of the annual meeting. If an emergency prevents an annual meeting, the terms of office shall begin as close as feasible to the dates the term of office of their predecessors would normally expire, the exact dates to be set by the Executive Board of AERA.
Section 4. Nominations and elections.
a. Elected officers of the Division shall be chosen by written ballot of the voting members of the Division.
b. The Nominating Committee appointed by the Vice-President shall propose nominations (not less than two names for each one), and shall submit nominees for the divisional officers, accompanied by evidence of the nominees' consent to run, to the Nominating Committee of AERA for inclusion on the ballot.
c. Members shall vote by mail in accordance with AERA procedures.
Section 5. Schedule for nominations and elections. The schedule for elections shall conform to AERA Bylaws.
Section 6. Vacancies.
a. When a vacancy in the office of the Vice-President occurs, the Secretary shall become Vice-President and serve out the term.
b. When a vacancy in the office of Secretary occurs, the Vice-President shall appoint a person to serve out the term.
ARTICLE IV: THE EXECUTIVE BOARD
Section 1. Membership. There shall be an Executive Board consisting of the Vice-President, the Secretary, and the Chairs of Division Committees.
Section 2. Duties. The Board shall be the legislative and policy-determining body of the Division. It shall have power to direct and review the general affairs of the Division within the limits set forth in these Bylaws.
Section 3. Officers. The. Vice-President shall be Chair of the Board the Secretary shall be Vice-Chair.
Section 4. Meetings.
a. The Board shall hold at least one meeting each year, the time to be determined by the Board. The Vice-President may call meetings at other times and must call upon petition of a majority of the Board members.
b. Two-thirds of the members of the Board shall constitute a quorum, and unless otherwise specified in these Bylaws, decisions shall be by a majority of those present.
c. Any member of the Division may attend a Board meeting as an observer.
d. Report to the Division. All actions of the Executive Board shall be reported in writing at least once year and made available to members of the Division. A record of the actions of the Board and the Council shall be maintained by the Vice-President.
ARTICLE V: COMMITTEES
Section 1. Committee structure. The committee structure of the Division shall consist of (a) standing committees, and (b) special task committee.
Section 2. Standing committees.
a. Standing committees may be established or discontinued by the Executive Board. The duties of standing committees shall be described in a charge from the Board and may be revised from time to time by the Board.
b. The Nominating Committee shall perform the duties specified in Artic1e III, Section 4.
Section 3. Special committees.
a. Special committees may be established by the Executive Board to carry out particular tasks as described in a charge from the Board. The Board may designate the term of special committees when they are approved.
b. Members of special committee shall be appointed by the Vice-President, and the committees shall be discharged when tasks assigned have been completed. Committees may be discharged earlier, at the pleasure of the Board.
Section 4. Membership. Committee members must be Division members and AERA members.
ARTICLE VI: PUBLICATIONS
Section 1. Policy. One of the principal means by which the Division accomplishes its goals is through communication among members. The Division shall therefore engage in the preparation, production, distribution, and financing of such occasional and regular publication as the Board shall determine. These publications must, however, meet with approval of AERA.
ARTICLE VII: FINANCES
Section 1. Dues, fees, and assessments. Dues and special assessments for Division membership shall be governed by AERA Bylaws.
Section 2. Budget. The Vice-President shall furnish the membership with a report of the approved budget.
Section 3. Audit and control.
a. All receipts and disbursements shall be made only through AERA.
b. All employees and officers entrusted with financial responsibilities will be bonded, with premiums on the fidelity bonds paid by the Association.
c. The Division shall use funds collected only to accomplish objectives and purposes stated in these Bylaws. No member or group of members shall commit the financial resources of the Division in any manner except as stipulated in these Bylaws.
ARTICLE VIII: MEETINGS AND BUSINESS
Section 1. Scheduling of meetings. The Executive Board shall have authority to set the time and place of meetings of the Division.
Section 2. Annual meeting. Except for sufficient reason, there shall be a meeting of the Division each year, one session shall be arranged as a forum for report and discussion of Division affairs. At this meeting, agenda items shall be proposed for the next Executive Board meeting.
Section 3. Notice of meetings. Announcement of time and place of any meeting of the Division shall be made as far ahead as is reasonably possible.
Section 4. Rules of Order. In all cases to which they apply and do not conflict with the provisions of these Bylaws, Robert's Rules of Order (current edition) shall govern business meetings of the Division.
Section 5. Membership approval. Items of business requiring the vote of the members shall be transacted by mail and will originate from the Board. It shall also be in order for any member to introduce items for discussion and reconsideration at the next business meeting of the Division. A majority vote of the members present at the meeting shall be sufficient for resubmission of an action to the mail vote of the entire membership with opportunity for those favoring resubmission to state their case. In the event of a mail ballot, at least 500 ballots must be returned before a vote is counted. An affirmative vote by two-third of the members returning ballots within 30 days shall be sufficient for acceptance of an action. A summary of actions taken by the membership shall be included in the Annual Report by the Vice-President.
Section 6. Quorum rule. Quorum requirements for conducting business at annual meetings will be set by the Executive Board from time to time in terms of a fixed “N”.
ARTICLE IX: AMENDMENTS AND REVISIONS
Section 1. Initiation. Amendments to or other changes in these Bylaws may be initiated in either of the following ways:
a. The Board may formulate proposals and submit them, with any arguments it chooses, to the voting members for a vote.
b. Any 30 voting members may submit to the Board a proposed amendment or amendments in writing and signed by the sponsors. The Board shall then submit the proposed amendment with any arguments advanced by its sponsors and with the Board arguments and recommendations, for or against, to the voting members of the Division for action.
Section 2. Adoption. Amendments or revisions may be acted on by the voting members of the Division, as follows:
a. The Vice-President shall send the proposed changes with explanations and arguments, a ballot, and a request for a mail vote to the voting members. At least 30 days must elapse between the date on which the proposal is mailed to the members and the date on which the vote is counted. An affirmative vote by two-thirds of the members returning ballots within 30 days shall be sufficient for acceptance of an amendment. At least 500 ballots must be returned before a vote is counted. The results of the vote shall be reported to the membership in the next available issue of the newsletter. An amendment to the Bylaws becomes effective upon acceptance unless otherwise specified on the ballot.