2019 Exhibits, Sponsors, Advertising
 
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AERA is excited to announce new offerings and developments at our 2019 Annual Meeting in Toronto! This year we will host the Opening Reception for all attendees in the Exhibit Hall – meaning there will be dedicated exhibit hall hours from 8:00 – 10:00 p.m. on Friday, April 5.

In addition, the exhibit hall will be more compact and easily navigated on one level. We have a large floor plan with many corner booths in Exhibit Hall E that will be proximal to the plenary, roundtable, and poster session in the Metro Toronto Convention Centre. AERA is committed to having increased signage and staff to direct attendees to the exhibit hall to make sure you have great traffic in the hall.

In 2019, we will offer two new sponsorship opportunities: a Coffee Break with Exhibitors and Registration Marketing Opportunities. The coffee break will be held insider the AERA Exhibit Hall on Saturday, April 6. This coffee break provides your company a unique, high-visibility branding opportunity. Sponsor may provide cups and/or napkins (at sponsor’s expense) and during the one-hour event may have one company representative present at each of the coffee stations to engage with attendees. Sponsor recognition signage will include your company name, logo, and booth number.

Registration Marketing Opportunities are a low-cost, effective way to market to our attendees. This sponsorship opportunity will give your company the opportunity to leave a flier or marketing piece at a designated table in the registration area at the 2019 AERA Annual Meeting. This table for fliers will be in the same area as the program and tote bag distribution for high visibility.

For more information, please email annualmtg@aera.net.

​Exhibit Hall Dates and Location:
The 2019 AERA Exhibit Hall will be located in the Metro Toronto Convention Centre – Exhibit Hall B.

Exhibit Hall hours:
Exhibit Hall hours are tentative and subject to change
Saturday, April 6: 10:00 AM – 5:00 PM 
Sunday, April 7: 9:00 AM – 6:00 PM 
Monday, April 8: 9:00 AM – 4:00 PM 

Exhibit Hall Information and Resources:
Mobile App Advertising Opportunities
Sponsorship Packages
Print Program Advertising Information

Visit 2019 Annual Meeting Exhibitors:
Make sure to come to the Metro Toronto Convention Centre from Saturday through Monday (April 6-8) to meet with fantastic exhibitors. Come and visit top publishers, research companies on the rise, technology experts, and many more. No matter what your interests are, there is a resource for everyone, so don’t miss this great opportunity to connect.

Enter to Win:
If you visit at least 10 different exhibitors in the Exhibit Hall during the 2019 AERA Annual Meeting, you will be entered for a chance to win one of these great prizes:
Daily Prize – A New iPad 
We’ll be giving away an iPad each day the Exhibit Hall is open, so you have more chances to win.
Grand Prize – A Trip to the 2020 Annual Meeting in San Francisco, CA (registration, hotel, and air fare included).
Pick up an exhibit prize card at the AERA booth for complete details.
​2018 Annual Meeting Exhibitor List:
AAAS Science & Technology Fellowships
AERA Division H 
American Institutes for Research
American Psychological Association
ATLAS.ti Americas
Beacon Press
Bloomsbury
Brill
Center for Education Policy Research 
COE, Inc. 
Dedoose/SCRC
Elsevier B.V.
Frontiers
GTCOM
Guilford Press
Hager Sharp
Hanover Research
Harvard Education Publishing Group
Harvard University Press
ICPSR
IEA Hamburg
IGI Global
IMPAQ International
Information Age Publishing
IntegReview IRB
Johns Hopkins University Press
Leibniz Institute for Educational Trajectories
Louisiana State University
MIT Press
Multilingual Matters
Myers Education Press
National Institute of Education, Singapore
NCME
NORC at the University of Chicago
OECD
Oxford University Press
Palgrave Macmillan
Pearson
Penguin Random House
PereDoc Technology
Peter Lang Publishing
Provalis Research
QSR International
Qualtrics
Quant Methods for Leadership Decision-Making
Rethinking Schools 
Routledge, Taylor and Francis
Rowman & Littlefield
Russell Sage Foundation
Rutgers University Press
SAGE Publishing
Springer
StataCorp LLC
Stylus Publishing
SUNY Press
Teachers College Press
The New Press
Tourism Toronto
University of Chicago Press
University of Minnesota Press
University of Toronto Press
VERBI Software GmbH
W.W. Norton & Company
WestEd
Wiley
WINCsoft

Sponsorship Opportunities
Reserve your sponsorship online at www.aera.net and click on “2019 Annual Meeting” and follow links for exhibiting and sponsorships.
 
Benefits of Sponsorship

All sponsors contributing $4,000 or more will be listed on a Sponsor Recognition page in the AERA 2019 Annual Meeting Program—circulation of thousands in print distribution and viewable to all Annual Meeting attendees on the 2019 website. This page will list all sponsors and the items sponsored. (Sponsorships must be paid in full by February 2, 2019 to be included in the program)
Sponsors contributing $5,000 or more will have their company logo placed on the Official Welcome Sponsorship Meter Board displayed outside the Exhibit Hall. (Sponsorships must be paid in full by February 2, 2019 to be included in the program)
All sponsors will receive special recognition throughout the meeting by category of sponsorship

Platinum Sponsor ($18,000) – Including Gold Sponsorship Items Plus
Sponsorship of the Recharging Station in the Exhibit Hall
Sponsorship of the AERA Annual Meeting WiFi

Mobile App Features:
Banner ad rotating at top of app Dashboard page with click through to a full screen Landing Page where you can provide further promotion
Weighted banner (Banner is at top of Dashboard longer than non-weighted banners.)

If you are exhibiting:
Exhibit Hall Map has your booth space background colorized on the app’s interactive exhibit floor map
Upload logo to exhibitor page, which will link to your website. Manage that content throughout the year using your provided exhibitor web portal
Have your promotional video downloadable from your Exhibitor Profile
Non-exhibitors will receive special recognition on directional signage at the Metro Toronto Convention Centre
 
Gold Sponsor ($12,000) – *Multiple Gold Sponsorships Available, Including Silver Sponsorship Items Plus 
Cling wrap advertising in two (2) locations at the Metro Toronto Convention Centre
One (1) additional complimentary registration
One (1) complimentary full page Print Program Advertisement
One (1) additional complimentary text message alert on mobile app
 
Silver Sponsor ($7,000) – *Multiple Silver Sponsorships Available, Including Bronze Sponsorship Items Plus
One (1) complimentary registration to invite your prospective/preferred client to attend
One (1) complimentary half page print program advertisement
One (1) Complimentary Text Message Alert on Mobile App
One (1) Complimentary Meeting Attendee List (Pre or Post) to include names, titles, affiliations and postal addresses
 
Bronze Sponsor ($4,000) – *Multiple Bronze Sponsorships Available 
Recognition on Official Welcome Signage of Sponsors located at the entrance of Exhibit Hall
Recognition in the Print Program and Mobile App with Company/Institution name
Recognition in Pre-Annual Meeting AERA Insider Newsletter (e-monthly November-March and daily at Annual Meeting)
Recognition on the AERA Annual Meeting Webpage with Company/Institution name, description, logo, and hyperlink to your company page
One (1) complimentary quarter page Print Program Advertisement

Additional Sponsorship Opportunities
Cling or Wrap Signage – Brand the Metro Toronto Convention Centre with your logo! Buy a wrap advertisement to go on escalators or columns around the Convention Center, or go with a floor cling sign that will point attendees towards your booth. Be seen at the AERA 2019 Annual Meeting! $5,000 per sign.
 
Hotel Key Cards – Be noticed first! This exclusive sponsorship includes your company/institution logo on
the Hotel Key Cards at 3 of our Headquarters Hotels for maximum exposure. $6,000 for each hotel. 
 
Exhibit Hall Prize Card and Hall Map – Sponsor the exhibit prize card and lottery for 2019! Last year this game was a big hit with meeting attendees and exhibitors – we handed out over 3,000 pieces in 2018. Have your logo on all exhibit hall floorplans and the exhibit prize cards. $2,500, two available.
 
[New] Charging Stations – Attendees will need to recharge their smartphones, tablets and laptops throughout the meeting. AERA will provide charging stations branded with your logo in the Metro Toronto Convention Centre. This sponsorship includes signage acknowledging your sponsorship and a listing on the website. $2,000 for two (2) stations. $1,000 for one (1) station.
 
Reception Sponsorship– AERA hosts a variety of high profile receptions throughout the meeting. These include but are not limited to: the Opening Reception, Publications Reception, Presidential Champagne Toast, Awards Luncheon and Welcoming Orientation for New Members and First-Time Attendees and many others. Be seen by our attendees when you sponsor a reception with us! Price includes listing on the online and print programs (if sponsorship is received before the print deadline), the AERA website, and reception signage. Contact Kayla Firriolo at kfirriolo@aera.net for more information. $13,000 for five (5) receptions, or $3,000 for one (1) reception.
 
Coffee Break with Attendees – What do attendees want more than anything? Coffee! The coffee break will be held inside the AERA Exhibit Hall on Saturday, April 6. As an exclusive sponsor, this event provides your company a unique, high-visibility branding opportunity. Sponsor may provide cups and/or napkins (at sponsor’s expense) and during the one-hour event may have one company representative present at each of the coffee stations to engage with attendees. Sponsor recognition signage will include your company name, logo, and booth number. $10,000 for this exclusive sponsor.
 
Registration Marketing Opportunities
– You asked, and AERA listened. You want a low cost, effective way to market to our attendees. This sponsorship opportunity will give your company the opportunity to leave a flier or marketing piece at a designated table in the registration area at the 2019 AERA Annual Meeting. This table for fliers will be in the same area as the program and tote bag distribution. $1,000, multiple available.
 
Have another idea for a sponsorship that’s not listed here? Feel free to reach out to Kayla Firriolo at kfirriolo@aera.net to discuss additional sponsorship opportunities.

Advertising at the 2019 Annual Meeting:

2019 Annual Meeting Mobile App Advertising Opportunities:


The Mobile App provides you with the opportunity for mobile sponsorships and promotion through banner ad and multimedia advertising. This gives exhibitors a far-reaching, cost-effective way of advertising. It’s a handy tool for the trade show, but it also lives on throughout the year, providing users with an industry reference tool with company, product and contact information plus exhibitor advertising all year long. A place to point new business prospects to whenever new information is available, on a device they use daily right in the palm of their hands. For more information about the Mobile App, please contact annualmtg@aera.net.
 
Advertising (Deadline March 18)
 
Banner Ad/Landing Page Ad Package
($1,000 each)
Promote your company’s message with a rotating banner ad seen on the mobile app’s Dashboard. When tapped, the user is taken to a full-screen app landing page showing product or service graphics and information. This page then leads a user to the company’s exhibitor listing page.
 
Multimedia Ad Package
($2,000 each)
This package includes a rotating banner ad seen on the mobile app’s Dashboard that leads to a full-screen app landing page, and then to the company’s exhibitor listing page, from where a video message can be launched.
 
Text Message Alerts ($500 each)
Drive traffic to your booth! Send a mobile alert to all attendees. Limited quantities available. Book your text alert today!
 
Green Package (Free of Charge to AERA Exhibitors)
Upload your company’s logo to appear on your company’s exhibitor listing page. Also include as many downloadable .pdf product and company brochures as you’d like. Manage that content throughout the year using your provided exhibitor web portal.
 
Exhibitor Module (Deadline March 18)
 
QR Code Builder and Lead Generator ($199)
Ability for exhibitors to build QR codes from the Core-apps Exhibitor Portal and generate leads and stats when attendees scan their QR codes (QR codes not from the exhibitor web portal can also be used). QR Scanner built into the app for users.

Advertising in the 2019 annual Meeting Print Program

AERA's Annual Meeting Print Program lists all AERA Annual Meeting sessions and presentations. It is an indispensable resource, serves as a year-round reference on current research presented each year by leaders in the field of education research, and has more than 400 pages. For more information, contact the Publications Department at 202.238.3200 or at pubs@aera.net. 

Circulation
Available via print and online, over 13,000

Closing Dates
Issue: 2019 Annual Meeting Print Program
Insertion Order Deadline: February 15, 2019
Camera Copy Deadline: February 22, 2019

Mechanical Requirements
Trim Size: 8½" x 10"

Ad Sizes:
Two-page spread: 13¼" (width) x 9¼" (height)
Full page: 6¾" (width) x 9¼" (height)
Half page: 6¾" (width) x 4½" (height)
Quarter page: 3½" (width) x 4½" (height)

Bleeds: Add 1/8" on all sides that bleed

Binding: Perfect

Materials: High-resolution PDF ads with all fonts embedded are required, at least 300 dpi. Screens must hold dot patterns.

Format: Press-ready PDF files using version 1.3 (compatible with Acrobat 4). Also be ready to provide original files, if necessary. All ads except covers appear in black and white in the print program.

Advertising Rates
Discounts: All exhibitors receive a 10% discount on program ads. No agency discounts. Complete the application for exhibit space form, which is included in the Exhibitor Prospectus. The discount is automatically applied during checkout. Email annualmtg@aera.net if you have questions about this.
Full page: $2,500.00
Two-page spread: $4,400.00
Half page: $2,000.00
Quarter page: $1,700.00
Last page (facing rear cover): $3,100.00
Inside front cover (color): $5,200.00
Inside back cover (color): $4,600.00
Back cover (color): $6,100.00

 
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