2017 Annual Meeting Sponsorship Packages and Additional Sponsorship Opportunities

Click here to register for an exhibit booth or sponsorship or advertising at AERA’s 2017 Annual Meeting.


Reserve your sponsorship online at www.aera.net and click on “2017 Annual Meeting” and follow links for exhibiting and sponsorships.

Benefits of Sponsorship

  • All sponsors contributing $4,000 or more will be listed on a Sponsor Recognition page in the AERA 2017 Annual Meeting Program—circulation of thousands in print distribution and viewable to all Annual Meeting attendees on the 2017 website. This page will list all sponsors and the items sponsored. (Sponsorships must be paid in full by February 24, 2017 to be included in the program)
  • Sponsors contributing $5,000 or more will have their company logo placed on the Official Welcome Sponsorship Meter Board displayed outside the Exhibit Hall. (Sponsorships must be paid in full by February 24, 2017 to be included in the program)
  • All sponsors will receive special recognition throughout the meeting by category of sponsorship

Platinum Sponsor ($18,000) – Including Gold Sponsorship Items Plus (SOLD to Routledge)

  • Sponsorship of the Cyber Lounge in the Exhibit Hall (New for 2017!)
  • Sponsorship of the AERA Annual Meeting Wifi

Mobile App Features:

  • Banner ad rotating at top of app Dashboard page with click through to a full screen Landing Page where you can provide further promotion
  • Weighted banner (Banner is at top of Dashboard longer than non-weighted banners.)

If you are exhibiting:

  • Exhibit Hall Map has your booth space background colorized on the app’s interactive exhibit floor map
  • Upload logo to exhibitor page, which will link to your website. Manage that content throughout the year using your provided exhibitor web portal
  • Have your promotional video downloadable from your Exhibitor Profile
  • Non-exhibitors will receive special recognition on directional signage at the Convention Center

Gold Sponsor ($12,000) – *Multiple Gold Sponsorships Available, Including Silver Sponsorship Items Plus (SOLD to SAGE Publishing)

  • Sponsorship of the Grab and Go Food stations and seating in the Exhibit Hall (New for 2017!)
  • One (1) additional complimentary registration
  • One (1) complimentary full page Print Program Advertisement
  • One (1) additional complimentary text message alert on mobile app

Silver Sponsor ($7,000) – *Multiple Silver Sponsorships Available, Including Bronze Sponsorship Items Plus

  • One (1) complimentary registration to invite your prospective/preferred client to attend
  • One (1) complimentary half page print program advertisement
  • One (1) Complimentary Text Message Alert on Mobile App
  • One (1) Complimentary Meeting Attendee List (Pre or Post) to include names, titles, affiliations and postal addresses

Bronze Sponsor ($4,000) – *Multiple Bronze Sponsorships Available (SOLD to AccessLex, IDRA, NIE - Singapore, and NORC at the University of Chicago)

  • Recognition on Official Welcome Signage of Sponsors located at the entrance of Exhibit Hall
  • Recognition in the Print Program and Mobile App with Company/Institution name
  • Recognition in Pre-Annual Meeting AERA Insider Newsletter (e-monthly November-March and daily at Annual Meeting)
  • Recognition on the AERA Annual Meeting Webpage with Company/Institution name, description, logo, and hyperlink to your company page
  • One (1) complimentary quarter page Print Program Advertisement


[New] Cling or Wrap Signage – Brand the Henry B. Gonzales Convention Center with your logo! Buy a wrap advertisement to go on escalators or columns around the Convention Center, or go with a floor cling sign that will point attendees towards your booth. Be seen at the AERA 2017 Annual Meeting! $5,000 per sign.

[New] Water Station – Water stations will be conveniently placed throughout the convention space for attendees to refill their water bottles, and each water station will include the sponsor’s name and logo. This opportunity provides your company/institution with visibility all over the convention center. The attendees will be sure to remember your company name! $10,000 for exclusive sponsorship of all water stations in the center. Alternatively, your company can sponsor two (2) water stations for $2,500 or one (1) for $1,500.

[New] Hotel Key Cards – Be noticed first! This exclusive sponsorship includes your company/institution logo on the Hotel Key Cards at 3 of our Headquarters Hotels for maximum exposure. $10,000 for each hotel.

[New] Yoga/Zumba Class – Sponsor a morning workout for conference attendees. Sponsors will receive branding in event promotions, marketing and materials. Yoga/Zumba classes will be held on Saturday and Sunday of the annual meeting. There is one opportunity each day. There will be a nominal cost for the attendees to attend. $3,000 for this fun and unique opportunity the attendees are sure to remember!

[New] Exhibit Hall Prize Card and Hall Map – Sponsor the exhibit prize card and lottery for 2017! Last year this game was a big hit with meeting attendees and exhibitors. Have your logo on all exhibit hall floorplans and the exhibit prize cards. $5,000 for the exclusive sponsorship.

[New] Charging Stations – Attendees will need to recharge their smartphones, tablets and laptops throughout the meeting. AERA will provide charging stations branded with your logo throughout the Convention Center and Grand Hyatt. This sponsorship includes signage acknowledging your sponsorship and a listing on the website. $2,000 for two (2) stations. $1,000 for one (1) station.


Reception Sponsorship (SOLD to UTSA) – AERA hosts a variety of high profile receptions throughout the meeting. These include but are not limited to: the Opening Reception, Publications Reception, Presidential Champagne Toast, Awards Luncheon and Welcoming Orientation for New Members and First-Time Attendees and many others. Be seen by our attendees when you sponsor a reception with us! Price includes listing on the online and print programs (if sponsorship is received before the print deadline), the AERA website, and reception signage. Contact Kayla Firriolo at kfirriolo@aera.net for more information. $13,000 for five (5) receptions, or $3,000 for one (1) reception.

Have another idea for a sponsorship that’s not listed here? Feel free to reach out to Kayla Firriolo at kfirriolo@aera.net to discuss additional sponsorship opportunities.

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